Privacy Policy

Last updated: September 26, 2026

1. Who is responsible

The data controller is Beevo. You can write to us about any privacy matter at hola@beevo.co.

2. What data we handle

• Your account: name, email, password (stored encrypted, never in plain text), photo if you upload one, time zone, and language.
• Your business: name, legal name, tax ID, country, currency, and the billing details you enter.
• What you put into Beevo: clients and their contacts, projects, tasks, comments, files, whiteboards, appointments, invoices, and accounting entries. For your clients’ and collaborators’ data, you are the controller, and Beevo processes it on your behalf.
• Payments: your plan, its status, and a customer ID in Stripe, the App Store, or Google Play. We never see or store your card numbers: the payment provider collects and keeps them.
• If you connect other services: when you sign in with Google or Apple, your ID and email in that service; when you connect Google Calendar, the calendar events that sync (see section 4).
• Your phone: the identifier used to send you notifications (if you allow them) and the device type.
• Technical usage: IP address, browser, access dates, and error logs, to keep the service secure and running.

3. What we use it for

• Providing the service you sign up for: saving your work, showing it to whoever you choose, and syncing it between the website and the apps (performance of a contract).
• Charging for your plan and managing your subscription (performance of a contract and legal obligations).
• Sending you service emails and notifications: invitations, invoices, due dates, security (performance of a contract).
• Answering through Beevo AI when you ask it something (performance of a contract).
• Protecting the service, preventing abuse, and fixing errors (legitimate interest).

We don’t sell your data or use it for third-party advertising. We don’t use your content to train artificial intelligence models.

4. Google data

If you connect your Google Calendar, Beevo asks for permission to see and edit the events on your calendars (calendar.events). With that permission:

• We read your events to show them in Beevo’s calendar, next to your tasks and projects.
• We create, change, and delete in your Google Calendar the appointments you create, change, or delete in Beevo, so both calendars match.
• Events that come from Google are visible only to you: no one else in your workspace can see them, not even its admin.
• We store the access keys Google gives us encrypted. You can disconnect Google Calendar at any time from My profile: when you do, we delete the imported events and stop accessing your calendar. You can also revoke the permission from your Google account.
• If you ask Beevo AI for something, it may read your appointments to answer you; the model provider receives them only for that answer and doesn’t use them to train its models.

Beevo’s use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements. Specifically: we use that data only to provide the calendar features described here; we don’t sell it; we don’t use it for advertising or to assess creditworthiness; we don’t use it to train general artificial intelligence models; and no one at Beevo reads it unless you give us explicit permission, it’s needed for security, or the law requires it.

5. Who we share it with

Only with the providers we need to run the service, who process the data on our behalf and are bound by confidentiality and security obligations:

• Heroku (Salesforce) — hosting for the app and the database.
• Amazon Web Services — file storage.
• Cloudflare — network and attack protection.
• Stripe — payments on the website.
• Apple (App Store) and Google (Google Play) — payments in the apps; RevenueCat — management of those subscriptions.
• Apple and Google — sign-in with their accounts, phone notifications (APNs and Firebase Cloud Messaging), and, if you connect it, Google Calendar.
• Anthropic — provider of the artificial intelligence model behind Beevo AI; it receives what you write to the assistant and what the assistant needs to read to answer, with no financial data.
• Mailgun — sending service emails.

We will also share data if the law or a competent authority requires it.

6. International transfers

Several of these providers store data outside Colombia and the European Union, mainly in the United States. We do this with providers that offer adequate safeguards (for example, standard contractual clauses), and by accepting this policy you authorize that transfer.

7. How long we keep it

For as long as you have an account. If you delete it, we erase your data within a reasonable time, except what the law requires us to keep (for example, payment records) and backups, which are overwritten automatically over time.

8. Your rights

You can access, update, and correct your data; ask for it to be deleted; withdraw your authorization; request a copy; and object to its processing. You can do almost all of this yourself from My profile and Your business. For anything else —including deleting your account— write to us at hola@beevo.co and we’ll reply within the legal deadlines (in Colombia, 10 business days for inquiries and 15 for complaints). If you’re not satisfied, you can contact Colombia’s Superintendence of Industry and Commerce or the data protection authority in your country.

9. Security

We use encrypted connections, encrypted passwords, role-based permissions within each workspace, and encrypted access keys for connected services. No system is foolproof: if we detect an incident that affects your data, we’ll let you know.

10. Minors

Beevo is a professional tool and is not intended for anyone under 18. We don’t knowingly collect data from minors.

11. Cookies

The website uses only the cookies needed to keep you signed in and to remember preferences such as light or dark theme or a collapsed sidebar. We don’t use advertising cookies.

12. Changes

If we change this policy, we’ll publish the new version with its date and, if the change is significant, we’ll let you know beforehand.